| Definition |
A document management system is software for storing, organizing, securing, versioning, and retrieving documents.
Document Management System (DMS) is an Enterprise application category used to support a major business capability, operational process, data domain, or shared organizational function.
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| Context & Usage |
Document management systems are used when organizations need controlled access, retention, auditability, or collaboration around document files. They are related to content management but usually focus on whole documents rather than reusable content components.
Teams use this category vocabulary when comparing business platforms, defining ownership, integrating data, and planning system replacement or consolidation.
Related concepts include Enterprise Architecture, Application Portfolio and Business Capability.
Additional Resource: Microsoft Azure Architecture Center.
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| Categories |
Knowledge Management and Content Governance, Web, Database, Cloud, and DevOps Technologies, Cybersecurity, Compliance, and Access Management, Enterprise Applications, CRM, and Contact Center Systems
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