Sheet 8: MEETING MANAGEMENT (PMO)
Category	Use Case	Prompt Template	Variables to Customize	Expected Output	Time Saved	Contributed By	Date Added	Rating
Meeting Management	Meeting summary with action items	I'm a Project Manager creating meeting notes for [PROJECT_NAME] using our standard template. Meeting Details: - Meeting Type: [MEETING_TYPE] - Date & Time: [DATE_TIME] - Attendees: [ATTENDEE_LIST] Meeting Notes/Transcript: [PASTE_NOTES_OR_TRANSCRIPT] Task: Extract information from the notes and populate our meeting template with the following sections: 1. MEETING METADATA    - Meeting Type    - Project Name    - Date & Time    - Attendees 2. MEETING SUMMARY (3-4 sentences)    - Overall purpose and outcomes    - Highlight action items that require immediate attention 3. KEY DECISIONS MADE    - Decision description    - Rationale/context    - Decision owner    Format as numbered list 4. ACTION ITEMS    Format as table with columns:    | Action | Owner | Due Date | Status |    Sort by due date (earliest first) 5. KEY DISCUSSION POINTS    - Topic headline    - 2-3 sentence summary    - Discussion owner/lead    Format as bulleted list with bold topic headers 6. PARKING LOT ITEMS    - Items tabled for future discussion    - Brief context (1 sentence)    - Suggested timeline for revisiting 7. NEXT STEPS    Format as checklist with due dates and owners:    - [ ] [Action] - Owner: [Name], Due: [Date] Output Requirements: - Use clear section headers matching template structure - Maintain professional, concise language - Ensure all action items have owners and due dates - Flag urgent items with [URGENT] tag - Format ready to paste directly into template	Template and Notes (from facilitator or manual) Also consider using MS Planner and TO DO list	Detailed meeting notes in desired template	30-1 Hr	Stephen Mitchell > Claude	4-Feb	⭐⭐⭐⭐
Meeting Management	Meeting agenda creation	I'm a Project Manager creating an agenda for [MEETING_TYPE] with [ATTENDEES]. Meeting purpose: [PURPOSE]. Duration: [TIME]. Create a detailed agenda with: Meeting Objectives (2-3 bullets), Topics with time allocations, Discussion owner for each topic, Decision points requiring input, Pre-read materials needed, Expected outcomes. Include buffer time for questions.	MEETING_TYPE, ATTENDEES, PURPOSE, DURATION	Detailed meeting agenda	20-30 min	Stephen Mitchell > Claude	4-Feb	⭐⭐⭐⭐
Meeting Management	Stand-up summary	I'm a Project Manager consolidating daily stand-up updates for [TEAM_NAME]. Team updates: [PASTE_UPDATES]. Summarize into: Progress Yesterday (key accomplishments), Plans Today (by team member), Blockers (with severity and owner to resolve), Dependencies Identified, Follow-up Actions Needed. Keep concise (under 1 page).	TEAM_NAME, TEAM_UPDATES	Stand-up summary	15-20 min	Stephen Mitchell > Claude	4-Feb	⭐⭐⭐⭐
Meeting Management	Meeting follow-up email	I'm a Project Manager sending meeting follow-up for [MEETING_TYPE] held on [DATE]. Attendees: [ATTENDEE_LIST]. Key points from meeting: [KEY_POINTS]. Draft a follow-up email including: Subject line, Brief meeting recap, Decisions made, Action items with owners and due dates, Next meeting date/time, Attachments/links mentioned. Professional but conversational tone.	MEETING_TYPE, DATE, ATTENDEES, KEY_POINTS	Follow-up email	15-20 min	Stephen Mitchell > Claude	4-Feb	⭐⭐⭐⭐
Meeting Management	Recurring meeting notes template	I'm a Project Manager creating a notes template for [RECURRING_MEETING_TYPE] (occurs [FREQUENCY]). Standard agenda topics: [TOPICS_LIST]. Create a reusable template with sections for: Date and Attendees, Review of Previous Action Items, Standard Discussion Topics (with space for notes), New Action Items (table format), Decisions Made, Parking Lot, Next Meeting Date.	MEETING_TYPE, FREQUENCY, TOPICS_LIST	Meeting notes template	20-30 min	Stephen Mitchell > Claude	4-Feb	⭐⭐⭐⭐